Agenda for Davidson Board of Commissioners’
October 23 Meeting Now Available

The Town of Davidson Board of Commissioners will meet on Tuesday, October 23 in the Davidson Town Hall board room at 6:00 p.m. for their regularly scheduled meeting.
The most recent agenda and associated documents are now available via this link:

The agenda follows:
216 South Main Street
October 23, 2018
6:00 p.m.

I.          CALL TO ORDER  

- The Davidson Board of Commissioners shall provide at least one period for public comment per month at a regular meeting.  
(a)        Comprehensive Plan Update, Planning Director Jason Burdette, Senior Planner Trey Akers, and Communications Director Cristina Shaul 
Summary: A comprehensive plan is the leading policy document and tool to help a community create a vision and guiding principles for decision-making for their town. The comprehensive plan’s purpose is to directly inform decisions that we make as a community.
The October 23 board of commissioners meeting will serve as the launch of our “What’s Next? Davidson” process which will gather input from all of our community members at events around town, special workshops scheduled for January 17 and March (date TBD), via surveys, and more. This will be a multi-phased approach to gather public input over the next 12 months.

(b)       I-77 Express Project Update, Jean Leier, Director of Corporate Affairs, I-77 Mobility Partners and Warren Cooksey, Director of Outreach and Community Affairs, Turnpike Authority, NC Dept of Transportation
Summary: Jean Leier will present an update on the I-77 Express project and Warren Cooksey will provide a presentation on the NC Quick Pass.

(a)        Public Hearing - Proposed Financing for 251 South Street, Finance Director Pieter Swart
Summary:  This public hearing is held as required in NCGS § 160A-20 regarding the proposed financing of the purchase of 251 South Street for $2.55 million.

VII.     CONSENT - Consent items are non-controversial and routine items. Prior to the board's adoption of the meeting agenda the request of any member to have an item moved from the consent agenda to old business must be honored by the board. All items on the consent agenda must be voted on and adopted by a single motion.

(a)        Consider Approval of Amending Rules of Procedure for Remote Participation
Summary: At the September 11 meeting, the Board of Commissioners requested a brief analysis of whether to allow commissioners to vote via phone if they are not able to be present in person at a meeting. Currently, members are allowed to participate in board meetings by phoning in, but are not permitted to vote. The board would like to amend the rules of procedure to allow voting by remote participation, if there is a physical quorum present at the meeting, and have the vote count. They requested that a question be added to Open Town Hall to gather public input.

(b)       Consider Approval of Draft September Meeting Minutes
Summary: Draft Meeting Minutes from September 4, September 11, and September 25

(c)        Consider Approval of Ordinance 2018-06 Floodplain Ordinance Amendments and Consistency Statement
Summary: The Federal Emergency Management Agency (FEMA) updated Flood Insurance Rate Maps (FIRMs) for Mecklenburg County with an effective date of November 16, 2018. The Town of Davidson must adopt an updated floodplain ordinance to include the new map date by the November 16, 2018 deadline or risk being suspended from the National Flood Insurance Program (NFIP). 
Additionally, the North Carolina Department of Public Safety (NCDPS) made changes to their Model Floodplain Ordinance in 2017, which included both mandatory and suggested changes. Charlotte-Mecklenburg Stormwater Services (CMSS) staff formed a stakeholder group to review this updated model ordinance and provided a draft Floodplain Ordinance for the Town of Davidson on July 24, 2018. This updated ordinance has been endorsed by the Storm Water Advisory Committee (SWAC) and stakeholder group. The NCDPS also reviewed the updated floodplain ordinance and deemed it compliant with NFIP requirements.  

(d)       Consider Approval of Tax Levy Adjustments, Finance Director Pieter Swart
Summary: The town received refunds to be issued from the Solid Waste Fund totaling $3,895.98 on 5 parcels (As approved by the Mecklenburg Board of County Commissioners (BOCC)). The BOCC also approved a refund of $40.44 for 1 parcel from ad valorem collections. These refunds will be issued directly by the Town.  Details regarding these refund requests are available in the Finance Office.

(a)        Consider Approval of Non-Profit Grant Funding, Parks and Recreation Director Kathryn Spatz

Summary: The Board of Commissioners has historically appropriated $50,000 to be distributed among qualified, registered, town-based non-profits that apply for funding for activities the town does not provide and that serve town residents. The Livability Board reviewed the applications at its September 18 meeting and Past Chair Marty Metzker presented the advisory board’s recommendations to the Commissioners on October 2.
At the October 2 meeting, the Commissioners revised the non-profit recommendations and directed staff to notify all non-profit applicants that the Board of Commissioners will accept public comment at the October 23 meeting and will consider approval of funding for non-profits later that evening.

(b) Consider Approval of Resolution 2018-27 Directing Staff to Apply for Approval to the LGC to finance the purchase of 251 South Street and making certain findings of fact, Finance Director Pieter Swart
Summary:  Resolution 2018-27 directs staff to apply to the Local Government Commission for approval of financing for the purchase of 251 South Street for $2.55 million, as well as make certain findings of fact as required by the NCGS § 160A-20.


(a)        Closed Session - § 143.318.11(a)(5) for land acquisition of 335 Sloan Street and 615 Walnut Street; § 143.318.11(a)(6) Personnel 
For more information on all agenda items above, please review the summaries and documents for the October 23 meeting here: https://davidson.novusagenda.com/agendapublic/MeetingView.aspx?MeetingID=707&MinutesMeetingID=-1&doctype=Agenda

LIVE STREAMING: We will live stream the meetings using NovusAgenda and encourage you to watch via this link, if you are unable to attend: https://davidson.novusagenda.com/agendapublic/
You will be able to watch the live video of the meetings and view the PowerPoints simultaneously via NovusAgenda. Click the camera icon to the left of the “10/23/18” meeting title to watch and click the “online agenda” icon to the right of the “10/23/18” meeting title to follow along with the presentations. After meetings are live streamed, they are saved on the agenda for future viewing.
To watch from a mobile device, please use this link: https://davidson.novusagenda.com/AgendaPublic/meetingsresponsive.aspx
All agendas are listed at this link: https://davidson.novusagenda.com/agendapublic/
Agendas for meetings held on the second and fourth Tuesday of the month are posted the Friday prior.
For more information, please contact Town Clerk Betsy Shores at bshores@townofdavidson.org or 704-940-9614. Citizens requiring reasonable accommodation (such as an interpreter or other auxiliary aids) to access public meetings should contact Town Clerk Betsy Shores prior to the meeting at 704-940-9614 or bshores@townofdavidson.org

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