Agenda for Davidson Board of Commissioners’
August 7 Meeting Now Available:
7:00 p.m. Start Time

The Town of Davidson Board of Commissioners will meet on Tuesday, August 7 in the Davidson Town Hall board room at 7:00 p.m. (please note start time) for their work session.
The most recent agenda and associated documents are now available via this link:

The agenda follows:
216 South Main Street
August 7, 2018
7:00 p.m.

I.          CALL TO ORDER  

(a)        Mecklenburg County Floodplain Ordinance Update, Don Ceccarelli, PE, CFM, Program Manager, Charlotte-Mecklenburg Stormwater Services

SUMMARY: The Federal Emergency Management Agency (FEMA) updated Flood Insurance Rate Maps (FIRMs) for Mecklenburg County with an effective date of November 16, 2018. The Town of Davidson must adopt an updated floodplain ordinance to include the new map date by the November 16, 2018 deadline or risk being suspended from the National Flood Insurance Program (NFIP).

V.         CONSENT - Consent items are non-controversial and routine items. Prior to the board's adoption of the meeting agenda the request of any member to have an item moved from the consent agenda to old business must be honored by the board. All items on the consent agenda must be voted on and adopted by a single motion.   
(a)        Consider Approval of Budget Amendment, Finance Director Pieter Swart

SUMMARY: BA2019-06 Provides budgetary expense authority for $17,751 for a tree inventory project, and recognizes $9,328 of grant revenue. The town was awarded a grant through the North Carolina Forest Service's Urban and Community Forestry Grant Program to assist with Davidson's Tree Inventory and Canopy Management Plan.  The grant is $9,328 and requires a town match of $8,243 for a total of $17,571 in expenses. The match funds will be appropriated from Fund Balance.

(b)        Consider Approval of Tax Levy Adjustments, Finance Director Pieter Swart

SUMMARY:  The town received refunds to be issued from the Solid Waste Fund totaling $1,230.12 on 3 parcels (As approved by the Mecklenburg Board of County Commissioners (BOCC)). These refunds will be issued directly by the Town.  Details regarding these refund requests are available in the Finance Office.

VI.       OLD BUSINESS - Items for old business have been previously presented and are for discussion and possible action   
(a)        Consider Approval of Resolutions 2018-21- General Obligation Public Facilities Bond Order & 2018-22 Setting a Special Bond Referendum, Town Manager Jamie Justice and Finance Director Pieter Swart

SUMMARY:  The board of commissioners will consider Resolution 2018-21 - The approval of a General Obligation Public Facilities Bond Order which was introduced on July 10, 2018 for $16,335,000.  The Board may decrease the bond order amount before consideration of approval.

The board of commissioners will also consider Resolution 2018-22 Setting a Special Bond Referendum and direct the Publication of Notice of a Special Bond Referendum and Notification of the Mecklenburg County Board of Elections and the Iredell County Board of Elections.

(b)        The Park at Beaty Street Task Force Status Report I, Task Force Officers Denise Beall and Dave Cable

SUMMARY:  At its March 13, 2018 meeting, the board of commissioners voted to create a task force to develop the town-owned land on Beaty Street as a park. On April 10, the board of commissioners formally adopted a resolution to begin the conceptual plan process for the park at Beaty Street, seeking applicants for a citizen task force, and approving a charge for the task force. The board of commissioners appointed members to the task force at its May 8 meeting. The task force has been meeting at least twice a month since May. The task force will provide the initial check-in with the board of commissioners on the task force's efforts. Specific questions to be addressed include: clarification of the resolution and funding to study potential removal of the dam versus retaining the pond amenity and repair of the dam.

(c)        Comprehensive Plan Consultant Recommendation, Public Information Officer Cristina Shaul, Pat Coleman and Michael Flake, Comp. Plan RFP/Consultant-Selection Committee Representatives

SUMMARY:  A comprehensive plan is the leading policy document and tool to help communities create a vision and guiding principles for decision-making for their town. The comprehensive plan’s purpose is to directly inform decisions that we make as a community. It does so by helping us to understand our historical context, identify current or anticipated issues, evaluate options for how to best proceed, and establish a set of policies to accomplish our aims. The board of commissioners identified the comprehensive plan as a priority in their 2018-2019 Strategic Plan. Additionally, our last comprehensive plan was completed in 2010 – most communities update or create a new plan every five years. This is especially true for communities in high-growth areas like the Charlotte metropolitan region. This will be a community-centered process. The comprehensive plan process entails an extended community conversation that intentionally engages all stakeholders – residents/citizens, neighborhoods, businesses, the college, town government, non-profits, and institutions. To assist with public engagement, visioning, and plan composition, an experienced consultant was selected by a commissioner-appointed committee of citizens, staff, and elected officials. The committee received six responses, interviewed four firms via phone, selected three top choices, and interviewed two firms in person.

On August 7, that committee will present its recommendation and seek the approval of the Davidson Board of Commissioners.

(d)        Discussion of DRAFT Water and Sewer Extension Policy and DRAFT Annexation Policy, Town Manager Jamie Justice and Town Attorney Cindy Reid

SUMMARY:  Staff was asked to bring forth a draft water and sewer extension policy and a draft annexation policy for the town board to consider.
The first draft water and sewer policy for consideration was presented at the June 5, 2018 board meeting. After reviewing the draft policy and receiving public comment a 2nd modified draft policy has been created as another option.  This 2nd modified draft policy (August 7, 2018 version) requires that any water and sewer extension needed for a property in the extraterritorial jurisdiction (ETJ) not included in the rural area plan would come to the board for approval.  Properties in the ETJ under the rural area plan would continue to follow the current process with town manager approval.
A draft annexation policy has been created that addresses the policy and procedures for voluntary annexation requests for both contiguous and non-contiguous properties.
This is a discussion item for the board of commissioners to consider its options with any potential action at the August 28, 2018 board meeting.

VII.      NEW BUSINESS - Items for new business have NOT been previously presented and are for discussion and possible action 
(a)        Consider Approval of Resolution 2018-20 to exempt Davidson Lands Conservancy Run for the Green on September 15 from Section 54-1 of the Municipal Code, Town Manager Jamie Justice
SUMMARY:  Davidson Land Conservancy (DLC) Run for Green will take place on Saturday, September 15, 2018. The post-race celebration will take place on the Town Green and DLC has requested to offer limited beer to age-appropriate race participants.  DLC wishes to be exempt from Section 54-1 of the Davidson Municipal Code.

(b)    Discussion on Reducing Scale of Village Infill Building Types, Planning Director Jason Burdette
SUMMARY: The board of commissioners prioritized reducing the scale of building types in the Village Infill Planning Area (VIP), including removing the multi-family building type. This is for discussion purposes.

VIII.     SUMMARIZE MEETING ACTION ITEMS - Town Manager will summarize items where the board has requested action items for staff 
For more information on all agenda items above, please review the summaries and documents for the August 7 meeting here: https://davidson.novusagenda.com/agendapublic/MeetingView.aspx?MeetingID=646&MinutesMeetingID=-1&doctype=Agenda

LIVE STREAMING: We will live stream the meetings using NovusAgenda and encourage you to watch via this link, if you are unable to attend: https://davidson.novusagenda.com/agendapublic/
You will be able to watch the live video of the meetings and view the PowerPoints simultaneously via NovusAgenda. Click the camera icon to the left of the “8/7/18” meeting title to watch and click the “online agenda” icon to the right of the “8/7/18” meeting title to follow along with the presentations. After meetings are live streamed, they are saved on the agenda for future viewing.
To watch from a mobile device, please use this link: https://davidson.novusagenda.com/AgendaPublic/meetingsresponsive.aspx
All agendas are listed at this link: https://davidson.novusagenda.com/agendapublic/
Agendas for meetings held on the second and fourth Tuesday of the month are posted the Friday prior.
For more information, please contact Town Clerk Betsy Shores at bshores@townofdavidson.org or 704-940-9614. Citizens requiring reasonable accommodation (such as an interpreter or other auxiliary aids) to access public meetings should contact Town Clerk Betsy Shores prior to the meeting at 704-940-9614 or bshores@townofdavidson.org

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