Agenda for Davidson Board of Commissioners’
April 10 Regular Meeting Now Available

The Town of Davidson Board of Commissioners will meet on Tuesday, April 10 in the Davidson Town Hall board room at 6:00 p.m. for their regularly scheduled meeting.
The most recent agenda and associated documents are now available via this link:

The agenda follows:
Town Hall Board Room - 216 S. Main Street
April 10, 2018

I.          CALL TO ORDER 

(a)        Civics 101 Participant Recognition   
- The Board shall provide at least one period for public comment per month at a regular meeting. 
V.        CONSENT - Consent items are non-controversial and routine items. Prior to the board's adoption of the meeting agenda the request of any member to have an item moved from the consent agenda to old business must be honored by the board. All items on the consent agenda must be voted on and adopted by a single motion.

(a)        Consider Approval of March Draft Meeting Minutes
SUMMARY:  Draft meeting minutes from Mar 6, 2018; Mar 13, 2018; Mar 19, 2018; Mar 21, 2018 and Mar 27, 2018
(b)        Consider Approval of Reimbursement Resolution - Park at Bailey Springs Phase 1 - Finance Director Piet Swart
SUMMARY:  Resolution 2018-10 Will allow the Board to reimburse the General Fund for a portion of the costs of building the park at Bailey Springs from General Obligation Bond proceeds when the bonds are issued.
(c)        Annexation:  13101 Mayes Rd, Huntersville, Parcel # 00716221- Direct the Clerk to Investigate a Voluntary Non-contiguous Annexation Petition
SUMMARY: The property owners are requesting a voluntary non-contiguous annexation of, 13101 Mayes Rd, Huntersville, Parcel # 00716221.
(d)       Consider Approval for FY 17-18 Audit Contract - Finance Director Piet Swart
SUMMARY:  Per North Carolina General Statute Section 159-34, the contract with the financial auditor is between the Board and auditor, and therefore must be approved by the Board.  The contract under consideration is with the firm of Rowell , Craven and Short, PA to provide an audit, as required by North Carolina Statutes, of the financial statements for the year ending June 30, 2018.  The expected cost of the FY2018 audit is $22,700. The engagement letter and contract are attached.  Local Government Commission Approval is required for all contracts for audit services, following approval by the Board.  The audit report is due to the LGC on October 31, 2018.
(e)        Consider Approval of Resolution 2018-07 to exempt the Davidson Farmers Market 10th Anniversary Celebration from Section 54-1 of the Municipal Code
SUMMARY: The Davidson Farmers Market celebrates its 10th anniversary this year and the Farmers Market board wishes to hold a special dinner on the village green. The market manager has worked with town staff to ensure that all regulations will be followed and the turf will be protected.
(f)        Approve Tax Levy Adjustments - Finance Director Piet Swart
SUMMARY:  The Town received tax levy adjustment refund check requests from Mecklenburg County Assessor's Office (As approved by the Board of Equalization and Review (BER)) for $222.87, on 2 parcels.   These refunds will be issued directly by the Town.  Details regarding these refund requests are available in the Finance Office.
(g)      Consider Approval of Resolution 2018-09 Electronic Transactions - Finance Director Piet Swart
SUMMARY:  Resolution authorizing the Town of Davidson to engage in electronic payments as defined by G.S. 159-28 or G.S. 115C-441. The North Carolina Local Government Commission released Memorandum #2018-05 which provides requirements for municipalities to conform with the North Carolina Administrative Code changes regarding the pre-audit certificate on electronic transactions.  The resolution authorizes the Finance Officer to adopt written policies outlining procedures for pre-auditing electronic payments and disbursing funds via electronic transaction.

VI.       NEW BUSINESS - Items for new business have not been previously presented and are for discussion and possible action    
(a)        Davidson-Concord Road/Robert Walker Drive Roundabout Project Municipal Agreement & Budget Amendment - Public Works Director Doug Wright
SUMMARY:  Consideration of an agreement with the NCDOT to start design of a roundabout for the intersection of Robert-Walker Drive and Davidson-Concord Road.  The town is responsible for 20% of the project costs.  The immediate commitment is $30,000, which is 20% of the design cost.

VII.     OLD BUSINESS - Items for old business have been previously presented and are for discussion and possible action

(a)        Consider Approval of Resolution 2018-07 Authorizing the Manager to Begin the Conceptual Plan Process for The Park at Beaty Street - Parks & Recreation director Kathryn Spatz
SUMMARY:  Discuss the charge for the Beaty Street Task Force and approve a resolution in order to move forward.

(b)      Consider Approval of Public Comment Period Policy - Town Manager Jamie Justice
SUMMARY: Item was deferred from the Mar 27, 2018 meeting.  According to the Town of Davidson Rules of Procedure the board may adopt reasonable rules for public comment periods.
VIII.    SUMMARIZE MEETING ACTION ITEMS - Town Manager will summarize items where the board has requested action items for staff     
For more information on all agenda items above, please review the summaries and documents for the April 10 meeting here: https://davidson.novusagenda.com/agendapublic/MeetingView.aspx?MeetingID=642&MinutesMeetingID=-1&doctype=Agenda

LIVE STREAMING: We will live stream the meetings using NovusAgenda and encourage you to watch via this link, if you are unable to attend: https://davidson.novusagenda.com/agendapublic/
You will be able to watch the live video of the meetings and view the PowerPoints simultaneously via NovusAgenda. Click the camera icon to the left of the “4/10/18” meeting title to watch and click the “online agenda” icon to the right of the “4/10/18” meeting title to follow along with the presentations. After meetings are live streamed, they are saved on the agenda for future viewing.
To watch from a mobile device, please use this link: https://davidson.novusagenda.com/AgendaPublic/meetingsresponsive.aspx
All agendas are listed at this link: https://davidson.novusagenda.com/agendapublic/
Agendas for meetings held on the second and fourth Tuesday of the month are posted the Friday prior.

For more information, please contact Town Clerk Carmen Clemsic at cclemsic@townofdavidson.org or 704-940-9614. Citizens requiring reasonable accommodation (such as an interpreter or other auxiliary aids) to access public meetings should contact Town Clerk Carmen Clemsic prior to the meeting at 704-940-9614 or cclemsic@townofdavidson.org

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