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Agenda for Davidson Board of Commissioners’
December 3 Meeting Agenda Now Available

The Town of Davidson Board of Commissioners will meet on Tuesday, December 3 at 6:00 p.m. for their regularly scheduled meeting in the Davidson Town Hall board room.

Please note, the meeting will be called to order at 5:00 p.m. for a closed session and will return to open session at 6:00 p.m.
 
The most recent agenda and associated documents are now available via this link:
http://townofdavidson.org/73/Meeting-Agendas-Minutes

The Town of Davidson has changed to a new agenda management system for the all board of commission and advisory board meetings.  All future meeting agendas, minutes, and video streaming will be available on the town's website
http://townofdavidson.org/73/Meeting-Agendas-Minutes

Meetings are arranged by date, with the most recent at the top of the list. Click Video to listen to the meeting and view agenda documents, or Agenda or Minutes to see just the documents. You can also search the archives by typing keywords into the Search box.

The agenda follows:
TOWN OF DAVIDSON
BOARD OF COMMISSIONERS
2nd Tuesday Regular Meeting (Due to Holiday Schedule)
Town Hall Board Room - 216 S. Main Street
November 12, 2019 6:00 PM 


I. CALL TO ORDER - 5:00 P.M.

II. CLOSED SESSION

(a) NCGS§143-318.11 (a)(3) Consult with Attorney - Attorney-client privilege

III. ANNOUNCEMENTS - 6:00 P.M.

(a) Davidson Police Department Promotion Ceremony
     
Corporal Anthony Better & Corporal Phil Geiger
 
(b) Recognition of outgoing Advisory Board Chairs 
       
Design Review Board/Historic Preservation Commission
Chair Bruce Barteldt -
Resolution 2019-43

Livability Board Chair Steedman Lyles - Resolution 2019-44

Past Chair Marty Metzker -
Resolution 2019-45
 
(c)  Recognition of Parks & Recreation Director Kathryn Spatz 

(d)  Recognition for Certificate of Achievement for Excellence in Financial Reporting

IV.  PRESENTATIONS

(a)  
2019 Davidson Main Street Grant Awards
Kim Fleming, Economic Development Manager
Summary: The board of commissioners allocated $15,000 in this year's budget for the Davidson Main Street Grant to help fund permanent improvements to properties in Davidson's local historic district. Qualifying businesses submitted applications that the Historic Preservation Commission reviewed and awarded grants based on selected criteria. The Davidson Main Street Grant is a matching grant that spurs private investment and jobs in our local historic district and helps to preserve and protect our local historic character.

V. CHANGES TO AGENDA

VI. PUBLIC HEARING

(a) Comprehensive Plan Public Hearing 

Trey Akers, Senior Planner
Summary:  The Town of Davidson launched the What’s Next Davidson? process in the fall of 2018 to update the town’s comprehensive plan. The comprehensive plan is the leading policy document and tool to help communities create a vision and guiding principles for decision-making for their town, directly informing decisions that we make as a community.
      
Senior Planner Trey Akers will provide an overview of the extensive public engagement process and the resulting comprehensive plan content. The plan provides a policy framework consisting of goals, policies, and actions built upon the thousands of comments received throughout the 13-month public engagement process. This community-based plan will help to lay the foundation for future Strategic Plan, budgeting, and implementation efforts in the months and years to come. After the presentation, public comments will be received. A copy of the plan is available at this link.

Agenda Memo - Comp Plan Public Hearing.pdf

Presentation - Comp Plan Public Hearing 12-03-19.pdf

VI. PUBLIC COMMENTS - The Board shall provide at least one period for public comment per month at a regular meeting.

VIII. CONSENT - Consent items are typically non-controversial and routine items. Prior to the board's adoption of the meeting agenda the request of any member to have an item moved from the consent agenda to old business must be honored by the board. All items on the consent agenda must be voted on and adopted by a single motion.
 
(a) Consider Approval of Draft November Meeting Minutes
Summary:
Draft Meeting Minutes from November 12 regular meeting.

DRAFT Meeting Minutes 11-12-19.pdf

(b) Consider Approval of 2020 Meeting Schedule
Summary: At the November 12 board meeting, the board of commissioners reviewed the draft 2020 meeting schedule. The board agreed to continue having meetings on the 2nd and 4th Tuesday of the month and added additional Q&A Sessions throughout the year, alternating between morning and evening sessions on various dates. The locations are to be determined.

DRAFT 2020 Meeting Schedule.pdf

(c) Consider Approval of Resolution 2019-42 certifying and declaring the results of the November 5, 2019 G.O. Bond Referendum
Summary: The resolution authorizes publishing of a similar notice on December 6, 2019, which will begin the 30-day challenge period, as required.

DRAFT R2019-42 GO Bonds Certification of Results.docx

GOBond Certification Text for Publication Dec 6 2019.docx

(d) Consider Approval of 2020 Design Review Board/Historic Preservation Commission and Planning Board/Board of Adjustment Chairs
Summary: The Design Review Board/Historic Preservation Commission and Planning Board/Board of Adjustment are citizen advisory boards that serve at the pleasure of the board of commissioners. Respective board bylaws and the Davidson Planning Ordinance require the chair of each board to be appointed by the board of commissioners. Brian Bumann is recommended for the Design Review Board/Historic Preservation Commission and current chair Matthew Dellinger is recommended for the Planning Board/Board of Adjustment.

(e) Consider Approval of Fire Protection Services Agreement between Mecklenburg County and the Town of Davidson 
Summary: The Fire Protection Services agreement between Mecklenburg County and the Town of Davidson is for the provision of fire and EMS services in the extra territorial jurisdiction (ETJ) which is also a county fire district. This agreement is for FY2020 budgets in both the county and the town.

Attachment - Agreement for Mecklenburg County LUESA - Fire District Services.pdf

(f) Consider Approval of legal settlement in Charde, et. al. versus Town of Davidson and Budget Amendment 2020-16
Summary: 
The Town of Davidson has reached a settlement agreement in the case of Charde et. al. versus Town of Davidson. The settlement is in the amount of $17,300. 

Attachment - Memo to the board Charde Settlement and Draft BA 2020-16.pdf

IX.    OLD BUSINESS
 
(a) Consider Adoption of Ordinance 2019-07 designating 310 Concord Rd. (Martin-Worth-Henderson House) as a historic landmark

Jason Burdette, Planning Director
Summary: Constructed c. 1898, the Martin-Worth-Henderson House initially served as the residence of two Davidson College presidents, symbolizing the symbiotic relationship between the Town and Davidson College. The property is an example of vernacular adaptation of the Queen Anne style and features original wood siding, eave returns, and sawn floral elements and rosettes in the gable on the main façade. The property is of local architectural and historical importance due to its association with Mary Turpin Martin and Lucy Battle Martin, its use as a boarding house, and its architecture. Consider adoption of Ordinance 2019-07 designating the Martin-Worth-Henderson House as a historic landmark.

Agenda Memo - Martin-Worth-Henderson House Landmark Designation 12.03.19.pdf

Ordinance - O2019-07 Martin-Worth-Henderson House Landmark Designation 12.03.19.pdf

Attachment - Martin-Worth-Henderson House Designation Report 12.03.19.pdf

Presentation - Martin-Worth-Henderson House 12.03.19.pdf
 
(b) Consider Adoption of Ordinance 2019-08 Historic Preservation Ordinance Text Amendments and Consistency Statement
Jason Burdette, Planning Director
Summary: The Town of Davidson was recently designated as a Certified Local Government (CLG) by the State Historic Preservation Office (SHPO). In North Carolina, governments which qualify for certification must have an active and legally adequate historic preservation commission, and must meet the federal requirements for certification. The Historic Preservation Ordinance (attached) was drafted using the state model ordinance language with Davidson-specific references. The purpose of working to adopt a version of the Historic Preservation Ordinance is to ensure that the town enforces appropriate state and federal legislation for the designation and protection of historic properties.
 
Agenda Memo - Historic Preservation Ordinance 12.03.19.pdf

Attachment - Historic Preservation Ordinance Staff Analysis 12.03.19.pdf

Attachment - Historic Preservation Ordinance Draft Consistency Statement 12.03.19.pdf

Ordinance - O2019-08 Historic Preservation Ordinance.pdf

Presentation - Historic Preservation Ordinance 12.03.19.pdf
 
(c) Comprehensive Plan - Public Comment Report Public Comment Report 
Leigh Anne King, Clarion Associates 

Summary: The Town of Davidson launched the What’s Next Davidson? process in the  fall of 2018 to update the town’s comprehensive plan. The comprehensive plan is the leading policy document and tool to help communities create a vision and guiding     principles for decision-making for their town, directly informing decisions that we make as a community.

After incorporating edits from the Plan Advisory Group (i.e., resident-based steering committee), members of the town’s advisory boards, and the Board of Commissioners, the draft plan was released on October 31, 2019. A two-week public comment period was held from this date until Thursday, November 14. Building on the plan’s previous public engagement efforts, the consultant team and town staff hosted an open house on Thursday, November 7, 2019 and offered “office hours” the following Friday-Saturday for participants to stop by and share their thoughts on the draft plan.

Clarion Associates will present feedback on the draft plan from the public comment period to commissioners. A copy of the plan is available at this link.

Agenda Memo - Comp Plan Public Comment Report.pdf

Attachment - Comp Plan Presentation Public Comment Report.pdf

Presentation - Comp Plan Presentation Supplementary Slides.pdf

(d) Consider Approval of 548 Potts Street Sewer Extension Request
Jamie Justice, Town Manager
Summary: 
Davidson Board of Commissioners approval is required for any water and sewer extension (extension of water and sewer lines to serve a property that is not a connection to existing lines adjacent to a property) to service a property. It has been determined by Charlotte Water that 548 Potts Street requires a sewer extension.

The property owner requests that a sewer extension be granted to allow for construction of one single family home. The parcel is currently undeveloped and in the city limits.

The board is asked to review the request through the town's water/sewer extension policy (attached) and consider approval of the sewer extension request to 548 Potts Street which is contingent upon (1) the property being developed as a single family residence, (2) the extension is limited to the property and adjoining properties will not be permitted to connect to the extended line; and authorize the town manager to execute an agreement formalizing these contingencies.

Agenda Memo - 548 Potts Street Sewer Extension Request12-3-19.pdf

Attachment - 548 Potts St Sewer Extension Request.pdf

Attachment - 548 Potts St Sewer Extension Project Site Limits.pdf

Attachment - Resolution 2018-12 -Water and Sewer Extension Policy.pdf

X.     NEW BUSINESS

(a) Discussion of Davidson Cottages Water Extension Request 
Jamie Justice, Town Manager

Summary: Saussy Burbank requests water extensions to Davidson Cottages, located in Davidson Commons East Lot 4D, for the construction of 30 single-family lots and two duplexes (34 units total). This item is for discussion only.
 
Agenda Memo - Davidson Cottages_Water Ext 12-3-19.pdf

Attachment - Charlotte Water Determination Form

Attachment - Davidson Cottages Vicinity Map

Attachment - Existing Lines Map

 
(b) Consider Approval of Budget Amendment for the Acquisition of 206 Potts Street
Jamie Justice, Town Manager
Summary: The town has a purchase contract for 206 Potts Street. The town intends to purchase the property on or before December 13, 2019. The property is approximately .657 of an acre on the corner of West Walnut Street and Potts Street, adjacent to the town's Public Works facility. It includes a 3,200 square-foot metal building on the property.

The town's intention is to acquire the property for use for our public works department operations. Acquiring this property created approximately 2.5 contiguous acres controlled by the town with frontage on three streets. Long-term, this property could be used for multiple public uses as to be determined by the town.

The board is asked to consider approval of Budget Amendment 2020-17 in the amount of $470,000 from unassigned fund balance for the purchase and associated costs of 206 Potts Street and authorize the town manager to execute the necessary documents.

Agenda Memo - 206 Potts Street Budget Amendment 12-3-19.pdf

DRAFT BA 2020-17 Purchase 206 Potts St.pdf


(c) 2019 Accomplishments
Town Manager Jamie
Justice
Summary: In 2018, the mayor and board of commissioners asked that staff provide a report on the accomplishments that coincided with the first year of the two -year term of office. Similar to 2018, the 2019 report covers accomplishments from the second year in office related to the 2018 -2019 strategic plan focus areas. This report will be placed on the town's website along with the strategic plan information.

2019 Strategic Plan Accomplishments.pdf

XI.    SUMMARIZE MEETING ACTION ITEMS - Town Manager will summarize items where the board has requested action items for staff. 

XII.    ADJOURNMENT

LIVE STREAMING: We will live stream the meetings and encourage you to watch via this link, if you are unable to attend: http://townofdavidson.org/73/Meeting-Agendas-Minutes
  
All agendas are listed at this link: http://townofdavidson.org/73/Meeting-Agendas-Minutes.
Agendas for meetings held on the second and fourth Tuesday of the month are posted the Friday prior.

For more information, please contact Town Clerk Betsy Shores at bshores@townofdavidson.org or 704-940-9614.

Community members requiring reasonable accommodation (such as an interpreter or other auxiliary aids) to access public meetings should contact Town Clerk Betsy Shores prior to the meeting at 704-940-9614 or bshores@townofdavidson.org
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