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Agenda for Davidson Board of Commissioners’
August 28 Meeting Now Available

The Town of Davidson Board of Commissioners will meet on Tuesday, August 28 in the Davidson Town Hall board room at 6:00 p.m. for their regularly scheduled meeting.
 
The most recent agenda and associated documents are now available via this link:
https://davidson.novusagenda.com/agendapublic/MeetingView.aspx?MeetingID=705&MinutesMeetingID=-1&doctype=Agenda


The agenda follows:
TOWN OF DAVIDSON
BOARD OF COMMISSIONERS
216 South Main Street
August 28, 2018
6:00 p.m.


I.          CALL TO ORDER     
 
II.         ANNOUNCEMENTS 
  

(a)        Resolution 2018-21 Recognition of Mickey Pettus, Planning Board/Board of Adjustments Chair
(b)        Resolution 2018-22 Legislation for I-77 HOT Lanes Comprehensive Agreement
 
III.       CHANGES TO AGENDA     
   
IV.       PUBLIC COMMENTS
- The Davidson Board of Commissioners shall provide at least one period for public comment per month at a regular meeting. 

V.         PUBLIC HEARING     
(a)        Public Hearing - Proposed Davidson Planning Ordinance Section 18: Floodplain Ordinance Update, Planning Director Jason Burdette

Summary: At the August 7, 2018 Board of Commissioners Meeting, Don Ceccarelli, PE, CFM, Program Manager with Charlotte- Mecklenburg Storm Water Services presented a Mecklenburg County Floodplain Ordinance Update. The Federal Emergency Management Agency (FEMA) updated Flood Insurance Rate Maps (FIRMs) for Mecklenburg County will become effective on November 16, 2018. The Town of Davidson must adopt an updated floodplain ordinance to include the new map date by the November 16, 2018 deadline or risk being suspended from the National Flood Insurance Program (NFIP).

VI.       CONSENT - Consent items are non-controversial and routine items. Prior to the board's adoption of the meeting agenda the request of any member to have an item moved from the consent agenda to old business must be honored by the board of commissioners. All items on the consent agenda must be voted on and adopted by a single motion. 
   
(a)        Consider Approval of Draft July Meeting Minutes, Town Clerk Betsy Shores
Summary: Draft meeting minutes from July 10 and July 24

(b)        Consider Approval of Revised Board Meeting Schedule, Town Clerk Betsy Shores
Summary: Add Board Mini-Retreat for Thursday, September 20, 2018 from 11:30am - 4:00pm to the meeting schedule     
       
(c)        Consider Approval of FY2018 Tax Collector's Settlement Statement for Mecklenburg and Iredell Counties, Finance Director Pieter Swart

Summary: Enters the FY2018 Tax Collector's Settlement Statement for Mecklenburg and Iredell Counties into the official record of the Town of Davidson.

(d)        Consider Approval of FY2019 "Order of Collection" for Mecklenburg and Iredell County Tax Collectors, Finance Director Pieter Swart

Summary: The "Order of Collection" authorizes the Tax Collector to collect the ad valorem taxes as assessed by the office of the Tax Assessor.  This item includes both Mecklenburg and Iredell Counties.

(e)        Consider Approval for Financing of Backhoe, Finance Director Pieter Swart
Summary:  The Davidson Board of Commissioners will consider approval of the financing for the purchase of a new backhoe (R2018-23), and related budget amendment (BA2019-08).  The board of commissioners appropriated $20,000 in the FY2019 budget for debt service on the purchase of a new backhoe of the Public Works Department.  The total amount to be financed is $104,091.  The loan has duration of 8 years with an interest rate of 3.42%. Annual debt service is $15,094.
 
(f)        Consider Approval of Request from Park at Beaty Task Force for Amendments to Resolution 2018-06, Parks and Recreation Director Kathryn Spatz

Summary: This clarifies the charge of the Park at Beaty Street Task Force. The changes were discussed at the August 7 Davidson Board of Commissioners meeting.

(g)        Consider Approval of Budget Amendments (BA), Finance Director Pieter Swart
BA 2019-09:  Allocates $50,000 of fund balance as requested by the Park at Beaty Street Task Force to complete the conceptualization phase of the project. The budget includes $26,000 for the Land Survey and $15,000 for the hydrology study.

BA 2019-10:  Recognizes the revenue from a $5,000 grant received from the Arts and Sciences Council for the public art fund project, and the related expenses.  The project is a sensory garden at Roosevelt Wilson Park.

(h)        Consider Approval of Ordinance O2018-03 (DPO Section 17 Watershed Text Amendments) & Consistency Statement

Summary: Planning Director Jason Burdette: In March 2017, Mecklenburg County, the town's partner in administering the ordinance (with oversight from the NC Department of Environmental Quality, “NCDEQ”), requested that Davidson: update/clarify standards, address persistent issues and inconsistencies and, remove inapplicable sections. Over the past four months, staff has been working with the Planning Board Ordinance Committee (PBOC) to review the watershed ordinance and proposed changes, and to suggest/draft edits. Adoption of a consistency statement is required by statute whenever a governing board adopts a text amendment.

(i)         Consider Approval of Appointments of Chairs for the Design Review Board and Planning Board/Board of Adjustment, Planning Director Jason Burdette

Summary: Due to recent chair vacancies for the Design Review Board (DRB) and the Planning Board/Board of Adjustment, respective board bylaws and the Davidson Planning Ordinance require the chair of each board to be appointed by the Board of Commissioners.  Bruce Barteldt is recommended for DRB and Matthew Dellinger is recommended for Planning Board/Board of Adjustment.

(j)        Consider Approval of Art & Science Council (ASC) Advisory Council Appointments, Town Manager Jamie Justice

Summary: The Arts & Science (ASC) seeks two Davidson citizens for its advisory council to represent the north/west region of Mecklenburg County.  After reviewing the applications, the recommended appointments are Jacqueline Dienemann and Joyce Wynes, with Clayton Joe Young as the alternate. The appointment is for two (2) years ending on June 30, 2020.

(k)        Consider Approval for a Noise Ordinance Variance - Fall Fling at Davidson College, Town Clerk Betsy Shores

Summary: Davidson College is requesting a noise ordinance variance for the Fall Fling during Homecoming Weekend on Saturday, September 15, 2018 from 10:00 p.m. - 1:00 a.m. on Old Tennis Court Lane.
 
(l)         Consider Approval to Direct Planning Board to Make a Recommendation within 30 Days on the Proposed DPO Text Amendments, Planning Director Jason Burdette
Summary: The Davidson Planning Ordinance requires that the Planning Board provide a recommendation to the Davidson Board of Commissioners within 30 days of the public hearing.

(m)       Consider Approval of Appointment of Park at Beaty Street Task Force Member, Parks and Recreation Director Kathryn Spatz
Summary: To date, two citizens appointed to the Park at Beaty Street Task Force have resigned due to time commitments. This would appoint a new member from the original applicants. Frank Farina is recommended to be appointed.

VII.      OLD BUSINESS - Items for old business typically have been previously presented and for discussion and possible action.  

(a)        Non-Profit Grant Allocations Process, Parks and Recreation Director Kathryn Spatz
Summary: Historically the Board of Commissioners asked the Livability Board to review the Non-Profit Grant applications submitted and make recommendations for allocation of $50,000 appropriated for contributions.

(b)        Comprehensive Plan Consultant Recommendation and Approval, Public Information Officer Cristina Shaul and Clarion Associates Project Manager Leigh Anne King

Summary: A comprehensive plan is the leading policy document and tool to help communities create a vision and guiding principles for decision-making for their town. The comprehensive plan’s purpose is to directly inform decisions that we make as a community. It does so by helping us to understand our historical context, identify current or anticipated issues, evaluate options for how to best proceed, and establish a set of policies to accomplish our aims. The board of commissioners identified the comprehensive plan as a priority in their 2018-2019 Strategic Plan.
To assist with public engagement, visioning, and plan composition, an experienced consultant, Clarion Associates, was selected by a commissioner-appointed committee of citizens, staff, advisory board representatives, and elected officials.
At the August 7 board of commissioners meeting, the committee recommended Clarion Associates as the consultant for this project. The Davidson Board of Commissioners requested a visit from Clarion Associates at the August 28 meeting before considering approval.

The Comprehensive Plan RFP/Consultant-Selection Committee comprised of citizens, commissioners, advisory board representatives, and staff recommend the approval of Clarion Associates as the consultant to help the Town of Davidson facilitate our comprehensive plan process.

(c)        Reducing Scale of Village Infill Building Types with Public Comment and Vote, Planning Director Jason Burdette

Summary: The Davidson Board of Commissioners directed staff to review building types, specifically reducing the scale of buildings and developing a context-sensitive strategy. Staff proposes removing the multi-family building type in the VIP and replacing it with two Mixed Village options, both reduced in scale.

(d)        Consider Approval of Water/Sewer Policy Version from 6/05/2018, Town Manager Jamie Justice

Summary: Staff was asked to bring forth a draft water and sewer extension policy for the board of commissioners to consider. Two drafts have been created for consideration. One is the June 5, 2018 version which applies to properties in the extraterritorial jurisdiction (ETJ).  The second is the August 7, 2018 version which applies to properties in the extraterritorial jurisdiction not included in the rural area plan.

Both versions were reviewed with the town board at the August 7, 2018 board meeting. The board decided to consider approving the June 5, 2018 version at the August 28, 2018 board meeting.  The June 5, 2018 version essentially creates a written policy where previously it was an unwritten policy and also changes who makes the decision from the town manager to the board of commissioners.

(e)        Consider Approval of Water/Sewer Policy Requests, Town Manager Jamie Justice
Summary: Under the town’s agreement with Charlotte Water, the town approves any water and sewer extension (extension of water and sewer lines to serve a property that is not a connection to existing lines adjacent to a property) to service a property.  There are two extension requests that would be applicable under the June 5, 2018 draft policy should this policy be approved earlier in this August 28, 2018 board meeting agenda.  The board of commissioners should consider each one individually:

Mayes Hall:  The developers of Mayes Hall propose +/-66 dwelling units on 24 acres in the Neighborhood Edge Planning Area. PID: 00716206, 00716286, 00716207.
Potts Development:  The developers of Potts Development propose +/-250 multi-family dwelling units on 15.441 acres in the Village Infill Planning Area. PID: 00320511, 00320536, 00324101.

(f)        Consider Approval of Annexation Policy, Town Manager Jamie Justice
Summary: The annexation policy outlines both the policies under which voluntary annexations will be considered and the process for voluntary annexation requests.  The decision to approve a voluntary annexation request is at the discretion of the board of commissioners.  The process for the annexation is outlined in state statutes.  This is a process that the town has followed for many years, but, other than the procedural forms prescribed by statute, has not been codified in a written policy.

VIII.     NEW BUSINESS         
(a)        Discussion on Sidewalk Projects, Public Works Director Doug Wright
Summary: The town has three sidewalk projects that are shovel-ready, and one project that is shovel-ready, except for property acquisition. We currently have $300,000 allocated for sidewalk projects – monies from FY2018 & FY2019. We are seeking input on which project(s) to start, and potentially how to fund them.

IX.       SUMMARIZE MEETING ACTION ITEMS
- Town Manager will summarize items where the board has requested action items for staff.   

X.         ADJOURN
 
For more information on all agenda items above, please review the summaries and documents for the August 28 meeting here: https://davidson.novusagenda.com/agendapublic/MeetingView.aspx?MeetingID=705&MinutesMeetingID=-1&doctype=Agenda

LIVE STREAMING: We will live stream the meetings using NovusAgenda and encourage you to watch via this link, if you are unable to attend: https://davidson.novusagenda.com/agendapublic/
 
You will be able to watch the live video of the meetings and view the PowerPoints simultaneously via NovusAgenda. Click the camera icon to the left of the “8/28/18” meeting title to watch and click the “online agenda” icon to the right of the “8/28/18” meeting title to follow along with the presentations. After meetings are live streamed, they are saved on the agenda for future viewing.
 
To watch from a mobile device, please use this link: https://davidson.novusagenda.com/AgendaPublic/meetingsresponsive.aspx
 
All agendas are listed at this link: https://davidson.novusagenda.com/agendapublic/
Agendas for meetings held on the second and fourth Tuesday of the month are posted the Friday prior.

For more information, please contact Town Clerk Betsy Shores at bshores@townofdavidson.org or 704-940-9614. Citizens requiring reasonable accommodation (such as an interpreter or other auxiliary aids) to access public meetings should contact Town Clerk Betsy Shores prior to the meeting at 704-940-9614 or bshores@townofdavidson.org
 

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