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Jamie
Town Manager Jamie Justice

Manager's Report: January 10, 2017

All supporting documents for the January 10 board of commissioners’ meetings are available here: http://davidson.novusagenda.com/agendapublic/
 
If you are interested in watching a video of the meeting, please view it here:
http://www.ustream.tv/channel/davidson-town-board-meetings.
 
We live stream our board meetings and work sessions and encourage you to tune in to this link on meeting days if you are unable to attend in person. After each meeting, a video is saved to this link so you can watch when convenient to keep abreast of projects and issues.
 
A summary of the January 10 work session (4:00 p.m.):

  • I gave an update on the proposed Antiquity Woods development located in Cornelius. The entrance would be on South Street, so it has a big impact on Davidson. We will send a letter to the Town of Cornelius addressing our thoughts regarding the site plan, regional mobility, the traffic impact analysis and construction traffic impacts.


Dawn Blobaum
Dawn Blobaum
  • Asst. Town Manager Dawn Blobaum discussed the four custom questions for the citizen survey that will be randomly mailed to 1,500 of our citizens in March from the National Research Center. We strongly encourage citizens who receive the survey to complete it and mail it back, so that results can be used for decision-making purposes. It is really important that we hear from all of the citizens who were randomly selected to participate.



Doug Wright
Doug Wright
  • Public Works and Projects Director Doug Wright discussed resurfacing town streets that will take place this spring. We prioritize resurfacing based on the average pavement condition rating for the area. In addition to resurfacing certain streets, we will also fill cracks and patch, as preventative measures. A list of all work to be done will be available on our website, and we will send out communications once plans are finalized so that citizens are aware of what to expect.
Piet Swart
Pieter Swart
  • Finance Director Pieter Swart gave an update on the creation of a financial plan, a Davidson Game Plan item. He has developed a financial plan that provides guidance for revenue and expenditure decisions.


Carmen Clemsic
Carmen Clemsic
A summary of the January 10 regular meeting (6:00 p.m.):
  • Carmen Clemsic, our new town clerk, took the oath of office. We are happy to have her on staff.

  • Mayor John Woods read a proclamation encouraging all citizens to observe Martin Luther King, Jr. Day with appropriate civic, community and service projects in honor of Dr. King.


  • The mayor provided an explanation of public comment and public hearings process.
Public hearings: North Carolina statutes require that the boards of commissioners hold a formal public hearing prior to the adoption, amendment, or repeal of any ordinance regulating development or before making a final decision that will use government funds and affect the general public.  A published newspaper notice is required in advance promoting the hearing.  In addition, if the amendment is a rezoning, individual notice of the hearing is required including a mailing to the affected parties.  The Town of Davidson also sends notices to all property owners within a proscribed radius of the parcels to be rezoned.
 
The main purpose of a public hearing is to allow citizens the opportunity to voice opinions and concerns over a specific decision facing the board of commissioners. A recurring point of confusion is when the town must hold a public hearing. We spend a lot of time on rezonings and planning ordinance  amendments, and those actions require a public hearing, but sometimes it is not clear when a hearing is required. We rely on our town attorney to advise when a formal public hearing is required, and often will voluntarily err on the side of open communications to ensure issues are thoroughly vetted before action is considered.
 
Public Comment: North Carolina state law requires public bodies like our Davidson Board of Commissioners to provide at least one public comment period per month at a regular meeting. At our regular formal meeting -- the second Tuesday of each month at 6:00 p.m. in the Davidson Town Hall board room -- we have a regular agenda item for “public comment.” We encourage you to speak to share your concerns and/or praise or alert us to an issue.
 
There are two types of public comments. One is when comment is directed to a specific agenda item. The second is a class of public comment which pertains to items which are not on the agenda for that meeting. However, it is necessary that comments be restricted to matters within the jurisdiction of the Davidson Board of Commissioners. Comments may be written, oral, or electronic.
 
The Mayor also shared the expectations of the Davidson Board of Commissioners at meetings:
  • We consistently follow procedures for public comment periods and public hearings and use that structure all the time so citizens know what to expect.
Some parameters:
  • we utilize a sign-up format before the meeting to help facilitate good organization;
  • each speaker should identify him/herself at the podium;
  • each speaker should speak no longer than 3 minutes (a timer will assist);
  • all citizens present should be respectful of the speaker; and,
  • the Davidson Board of Commissioners will actively listen to the comments.
LNTC
Lake Norman Teen Council

•James Adams of Davidson Parks and Recreation and members of the Lake Norman Teen Council gave an update on their group.

 



Bee City
  • Davidson Parks and Recreation Natural Assets and Sustainability Coordinator Charlene Minor and resident and beekeeper Mike Goode discussed Davidson’s interest in becoming designated as a Bee City USA.

  • Finance Director Pieter Swart presented the results of our audit. The results were very positive and the auditor stated in a letter that our finances are in good order.
Rural Area
  • We held four public hearings:
 
1. Rural Area Plan map amendments (rezonings)

2. Rural Area Plan text amendments to the Davidson Planning Ordinance

3. Miscellaneous text amendments to the Davidson Planning Ordinance

4. Markham property: we need to rectify a mapping error from 2007 and rezone this property from conditional planning area to neighborhood general planning area.

  • To kick-off the Rural Area Plan (RAP) public hearing, I provided some background on the plan:

 
The Rural Area Plan was approved by the Davidson Board of Commissioners at their September 13, 2016 meeting after 12 months of stakeholders meetings and numerous public meetings, including an official public comment period on the plan this summer.  We hired planning consultant Craig Lewis of Stantec to help us with this plan.  Our main goal with the Rural Area Plan is to safeguard Davidson’s quality of life in the face of development pressure. In the face of significant development pressure, the adopted plan helps the town determine how to accommodate, direct, and manage growth according to Davidson’s principles; ensure this growth prioritizes conservation; and, it enables landowners and stakeholders to benefit from change.
 
The public hearings were the next steps in the implementation process for the Rural Area Plan to codify the rural features that citizens said they value during this 12 month process.  The 1st hearing related to proposed map amendments (rezonings) and the 2nd related to text amendments for the Davidson Planning Ordinance to be able to implement the Rural Area Plan. The typical process is for the public hearings to take place, then the amendments are discussed by the planning board, and then they are considered for approval by the board of commissioners.
 
We were originally tracking toward asking the board of commissioners to consider approval of the text changes and rezonings, but based on the number of questions we received during the public hearing and via email, we thought it would be beneficial for us to continue sharing information about the RAP and the proposed changes, respond to questions, to correct inaccuracies we’ve heard, and seek more feedback.

FAQ image

We’ve developed a “Frequently Asked Questions” document that is available on our website at www.townofdavidson.org/RuralAreaPlan.

The Davidson Board of Commissioners will host a Davidson Coffee Chat on Monday, January 23 from 9:00 to 10:00 a.m. at The Egg at Davidson in Sadler’s Square on Griffith Street, and they’ll field questions about the RAP.

The focus of the Davidson Board of Commissioners’ January 24 meeting at 6:00 p.m. is the RAP, so Planning Director Jason Burdette and Senior Planner Trey Akers will address the concerns we heard at the January 10 meeting.

On  Saturday, February 4, we’ll host a meeting on the RAP at Hopewell Baptist Church from 9:00 to 11:00 a.m. We’re also in the process of creating several videos to help provide more details on the RAP and proposed rezonings and text changes.


  • All items on the consent agenda were approved. They were:
    • minutes from past meetings,
    • regular meeting schedule,
    • moving forward with seeking designation as a Bee City USA, and
    • a budget ordinance amendment to allow for the purchase of easements
town hall

•    We need to be able to serve our citizens into the future as our population grows – it has quadrupled in the past two decades. Assistant Town Manager Dawn Blobaum gave a presentation on space needs for town facilities to ensure that we are able to adequately provide services to our citizens (public safety, public works, parks and recreation, etc.) for the next 25 years.

The guiding principles for this project are:
1.    Maintain the town’s sense of community and complement the historic nature of downtown.
2.    Retain a civic presence in downtown Davidson that is easily accessible to citizens.
3.    Provide a sustainable parking solution for the long term.
4.    Provide space for community functions and governmental needs in a cost-effective manner.
5.    Enhance connectivity to and through the site
6.    Improve public amenities, open space, and event areas.
7.    Expand the retail experience on Main Street.  

In August, the board of commissioners voted to proceed with a plan to review Davidson Town Hall renovations to accommodate the growing police and fire departments (and other department needs) on the current 3.5-acre site where town hall now resides. Town staff has been working with a steering committee to guide this process. They have selected an architect to develop a plan for the site. 

Citizens are invited to a series of workshops on:
•    Thursday, February 2 at 6:00 p.m., 
•    Thursday, March 9 at 6:00 p.m., and 
•    Thursday, April 6, also at 6:00 p.m.

The location is still to be determined (it will likely be the Davidson College Presbyterian Church’s Congregation House at 218 Concord Road). Citizens will learn more about the proposal and provide feedback on:

o    What makes Davidson great,
o    Architectural character and scale,
o    Town hall site planning options,
o    Parking needs,
o    Location of the Davidson Farmer’s Market, and
o    Community space needs

We hope you’ll join us!



Angel Tree

Announcements:

  • Angel Tree Program:
The  Davidson Police and Fire Departments served 63 families with gifts through their Angel Tree program over the holidays and provided 18 families with Christmas Dinner hams and food gift cards.

Thanks to the following angels:

-St. Alban's Episcopal Church membership, especially Cory Muir;
-McIntosh Law Firm for the use of its building to store and wrap gifts;
-Davidson Village Inn for its generous contribution of time and money;
-Rick and Leslie Leftwich who delivered gifts to over half our families;
-Ms. Jill Lake and Kathleen Rose for their generous monetary donations; and
- (ret.) Sergeant Scott Misenheimer and Firefighter Wilson Sadler.
  • Duke Energy is trimming trees in their easements on Depot Street, Watson Street, Concord Road close to town, Hillside Lane, Thompson Street, Woodland Street and Greenway Street. 

  • The Davidson Coffee Chat is on Monday, January 23 from 9:00 to 10:00 a.m. at The Egg at Davidson.

  • The Mecklenburg County Solid Waste Management Program seeks a Davidson resident to represent our town on the Waste Management Advisory Board (WMAB). The purpose of this board is to provide citizen input, evaluations, and recommendations of solid waste management (garbage and recycling) issues, in coordination and cooperation with the Solid Waste Unit of the Mecklenburg County Land Use and Environmental Services Agency. Projects will include the development and implementation of a long range waste reduction and management plan. The board meets monthly and the term is three years. No experience in this field is necessary. If you are interested, please email me at jjustice@townofdavidson.org.
 

  • The public comment period for the Charlotte Regional Transportation Planning Organization (CRTPO’s) 2045 Metropolitan Transportation Plan is now open. CRTPO’s Metropolitan Transportation Plan (MTP) defines the policies, programs and projects to be implemented over the next twenty-five years in order to reduce congestion, improve safety, support land use plans, and provide mobility choices in the CRTPO planning area, which includes Mecklenburg County. There are two webinars and an online survey. Please visit http://www.2045mtp.org/ to learn more and provide your feedback.
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